Veterans Business Resources

a portal for all Veterans and SDV Small Business Owners

CCR Essentials (continued)

CCR Essentials continued.

CCR forms

The e-mail address is a given, right?

WRONG!

It most certainly is not a given. Again, check the entry to make sure it is correct. You would be surprised how many people change e-mail addresses after they register in the CCR, have multiple e-mail addresses and forget to check the one tied to their CCR or simply never slow down long enough to ensure the e-mail address in the CCR is correct.

Your company website is hands down another given, right?

 WRONG again.

I am sharing relatively simple problems I see virtually everyday. Business Types/Grants: this is where you get to choose every small business category that applies to you and your business. Is your company Service-Disabled Veteran-Owned? Then it is also Veteran-Owned. Is your company minority owned? What is your minority designation? This section of the CCR is not either or, it is as my lovely bride likes to say, “both and.” You get to select every category that applies to you.

The North American Industry Classification System (NAICS) codes are those 6 digit codes that tell what your business does. There are different schools of thought regarding the NAICS codes. Some business owners choose to list primary and secondary (read prime and subcontract) areas they can work in. Still others choose to limit their NAICS code selections to those few areas in which their business specializes or can prime in. The choice is yours.

The CCR Points of Contact (POC) is the last area we will discuss about the CCR. Many times there is confusion as to exactly what information is being asked for in these data fields. They are merely asking for the POCs within your company for Government Business, Past Performance and Electronic Business.

See you on the high ground!

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Filed under: Getting Started, Registrations & Certifications, , ,

SAM Essentials

What are System for Award Management (SAM) Essentials you ask?

First, understand the SAM has replaced CCR as the database of vendors wanting to do business with the federal government. It serves the same function as CCR but is a new interface with new enhancements to the old CCR.

SAM Essentials are those parts of the SAM that are critically important to the continued viability of your Veteran-Owned Small Business.  Each part of the SAM is important and the entire document should be kept updated at all times.

Many of the areas I will talk about here may seem intuitive, but you have no idea how many people leave them blank or enter the wrong or inaccurate information.  Some data entry fields on the SAM to pay particular attention to include; the email address, the company URL or website address, the Business Types/Grants, the NAICS codes and the SAM Points of Contact.

Registering in the SAM now takes the place of all the other databases we used to register in.  The SBA Profile and ORCA are now incorporated into SAM.

See you on the high ground!          

Filed under: Getting Started, Government Contracting, Registrations & Certifications, Woods Consulting Group, , , , , ,

Understanding the Checklist; Part 2

This is Part 2 of our 5 part series on Understanding the Checklist.  Let’s address the most obvious reason why you need to be registered and (this part is critically important) registered in the right places.  You need to be registered so people can find you and believe me, they’re looking for you.  You have something incredibly valuable, something incredibly powerful, something incredibly honorable, you have the lifelong status and designation as a Veteran of the U.S. Armed Forces.  No matter what may come, no matter what life or circumstances may bring, you are now and will forever be a Veteran.  That fact alone carries a tremendous amount weight, especially in the contracting arena.  As a matter of fact, it carries so much weight that some people falsely claim to be Veterans in order to win government contracts.  Others represent big companies that play a shell game and trick legitimate Veterans into heading up dummy companies that subcontract all the work back to those same big companies.  See my blog entitled Fast Cash (https://veteransbusinessresources.wordpress.com/2010/02/15/fast-cash/) for more on this scam.  

We must realize the awesome power and leverage having the Veteran status offers our community.  For example, we have priority when it comes to award of VA contracts.  Service-Disabled Veteran Owned Small Business (SDVOSB) is number 1 and Veteran Owned Small Business (VOSB) is number 2.  There is currently legislation afoot to bring other federal agencies onboard with their own programs modeled after that of the VA. 

Now, let’s look at the critical areas under Registration. 

NAICS:  Your NAICS code is critical and will be used repeatedly throughout the Government Contracting process.  Take your time and search the tables for the NAICS code(s) that most accurately describes the work your business does or the service your business provides.  These 6 digit codes will be used to; register in the CCR, SBA Profile and VIP.  They will be used by Contract Specialists conducting market research, they will be used by Prime Contractors searching various data bases to find and identify qualified subcontractors.  They will be used when applying for different certifications.  They will even be used as part of your marketing material.  You can now list up to 1,000 NAICS codes in your CCR. 

Small or not Small:  Why is that important you ask?  The Small Business Administration (SBA) has negotiated a contracting goal with federal government agencies and large prime contractors that says 23 percent of all federal contracts will be awarded to Small Business.  Small Businesses can compete for both small and large contracts.  Large businesses can ONLY compete for large contracts.  OK, that makes sense, but how can Small Businesses compete for both small and large contracts?  See my blog entitled T.E.A.M. (https://veteransbusinessresources.wordpress.com/2010/02/22/%e2%80%9ct-e-a-m-%e2%80%9d-together-everyone-achieves-more/) for a better explanation. Your business’ size limitations are determined by your primary NAICS code. 

Dun & Bradstreet:  Before you can register your company in the Central Contractors Registration (CCR) you must have a Data Universal Numbering System (DUNS) number.  Once you have the DUNS number, you must wait 24 hours before you can enter it into the CCR database.  Getting your DUNS number and registering in the CCR are among your initial steps in marketing your business.  D&B will sell your contact information to other companies, so be prepared for all the e-mail you are about to start getting.  Some of it is actually usable.  NOTE:  The DUNS number is free of charge.    

Small Business Classification:  There are only 2 federal classifications you can obtain for your business.  Both classifications/certifications are administered by the SBA.  Those classifications are:  SBA 8(a) and the HUBZone programs.  Go to the following sites to read more about these SBA Programs:  www.sba.gov/aboutsba/sbaprograms/8abd/index.html and http://www.sba.gov/hubzone/ 

CCR:  A lot of people look in the CCR for a lot of reasons, awarding contracts happens to be just one of them.  The government can’t award you a contract if you’re not registered in the CCR and if your registration is not current.  Only about 5 percent of businesses are registered in the CCR.  Said another way, being registered in the CCR places you ahead of 95 percent of the other companies out there.  Don’t get happy just yet, we still have a very, very long way to go.  

VIP:  To enjoy the Veteran contracting priority with the VA, you must be registered and have your Veteran status verified by the CVE.  To date, there is no certification for Veteran Owned Businesses, only a verification process.  The verification as SDVOSB or VOSB is good for 1 year and must be re-verified annually.   

  1. Registration: 
  • Determine your company’s North American Industry Classification System (NAICS) code(s):  www.census.gov/epcd/naics02/naicod02.htm
  • Determine if your company is considered a “Small” business:  www.sba.gov/sizetable2002.html
  • Register your company with Dun & Bradstreet:  www.dnb.com
  • Determine your company’s small business classification:  SDVOSB, VOB, 8(a), SDB, WOB, HUBZone, etc.
  • Register your company on the Central Contractors Registration (CCR):  www.ccr.gov
  • Register in the Vendor Information Pages (VIP) at Center for Veterans Enterprise (CVE) run by the VA:  www.vetbiz.gov
  • Register on your state’s contractor Website.
  • Register on your county and local government contractor Websites.
  • Register and consult with your local Procurement Technical Assistance Center (PTAC), run by Defense Logistics Agency (DLA):  www.dla.mil/db/procurem.htm
  • Register with companies that you know purchase the products or services you sell.

Filed under: Getting Started, Government Contracting, Registrations & Certifications, Veterans Affairs, , , , , , ,